Business & Productivity
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Project management, CRM, email marketing, and business operations
133 tools
Business productivity tools help you manage projects, track time, handle email marketing, run CRM pipelines, and automate workflows. From small team favorites like Notion and Trello to enterprise platforms like Salesforce and HubSpot, this is our largest category with 133 tools. Every listing shows clear pricing and what you get on the free tier.
All Tools
Things 3
Things 3, from Cultured Code at culturedcode.com, is a beautifully designed task manager for Mac, iPhone, iPad, and Apple Watch that has won multiple Apple Design Awards. Things 3 implements the GTD...
Why Use This?
- GTD workflow with Areas, Projects, Headings
- Magic Plus Button for quick task capture
- Natural language date and time parsing
Plausible Analytics
Plausible Analytics, available at plausible.io, is a lightweight, open-source web analytics platform that provides essential website metrics without cookies, without tracking personal data, and...
Why Use This?
- No cookies and no personal data collection
- GDPR and CCPA compliant by default
- 45x smaller script than Google Analytics
1Password Business
1Password Business, from AgileBits at 1password.com, is the leading team password manager and secrets management platform, trusted by over 100,000 businesses to secure shared credentials and employee...
Why Use This?
- Team password sharing with granular permissions
- Watchtower security and breach monitoring
- SSO and SCIM provisioning integration
Linear
Linear, available at linear.app, is a modern issue tracking and project management tool built for software development teams who value speed and keyboard-driven efficiency over bloated feature sets....
Why Use This?
- Sub-50ms app response time for fast navigation
- Cycles for sprint-style iteration planning
- Linear Roadmaps for product planning
Notion
Notion, available at notion.so and developed by Notion Labs, is an all-in-one workspace combining notes, wikis, databases, and project management in a flexible block-based interface. Millions of...
Why Use This?
- Block-based flexible document editor
- Relational databases with multiple views
- AI writing and summarization assistant
Fantastical
Fantastical, from Flexibits at flexibits.com, is widely considered the best calendar application for Apple devices, known for its elegant natural language parsing, beautiful interface, and...
Why Use This?
- Natural language event and task creation
- Scheduling links for meeting booking
- Calendar Sets for work/personal separation
Calendly
Calendly, available at calendly.com, is the leading automated scheduling platform that eliminates the back-and-forth of finding meeting times by letting invitees book directly into your available...
Why Use This?
- Automated calendar availability detection
- Round-robin and collective team scheduling
- Zoom, Google Meet, and Teams auto-link creation
Acuity Scheduling
Acuity Scheduling, now owned by Squarespace and available at acuityscheduling.com, is an appointment scheduling platform tailored for service-based businesses including coaches, salons, therapists,...
Why Use This?
- Customizable client intake forms
- Payment processing with Stripe and PayPal
- HIPAA-compliant option for healthcare
Loom
Loom, available at loom.com, is an asynchronous video messaging tool that lets professionals record quick screen-and-camera videos to replace long email threads and unnecessary meetings. Loom videos...
Why Use This?
- Screen, camera, and audio recording in one click
- AI-generated transcript and video summary
- Viewer reactions and timestamped comments
Miro
Miro, available at miro.com, is the world's leading online collaborative whiteboard platform used by over 80 million users globally for brainstorming, design thinking, agile workflows, and remote...
Why Use This?
- Infinite canvas with real-time collaboration
- 300+ templates for workshops and planning
- Miro AI for diagram and mind map generation
Figma
Figma, available at figma.com, is the leading browser-based interface design and prototyping tool used by product teams worldwide to design, prototype, and hand off UI/UX designs. Figma's real-time...
Why Use This?
- Real-time multi-user collaborative editing
- Auto Layout for responsive design
- Interactive prototyping with advanced transitions
Excalidraw
Excalidraw, available at excalidraw.com, is a free open-source virtual whiteboard tool that produces hand-drawn style diagrams, wireframes, and sketches. Excalidraw has become hugely popular among...
Why Use This?
- Hand-drawn aesthetic for sketches and diagrams
- No login required for instant use
- Real-time collaboration via shared links
Canva
Canva, available at canva.com, is the world's most popular online graphic design platform, enabling millions of non-designers to create professional visuals for any purpose. Canva's drag-and-drop...
Why Use This?
- 100 million+ design assets and templates
- AI Magic Studio with generative design
- Brand kit for consistent visual identity
Tally
Tally, available at tally.so, is a modern free form builder that offers an unlimited free plan with no response limits, making it a compelling alternative to Typeform for budget-conscious users....
Why Use This?
- Unlimited responses on free plan
- Notion-style block editor interface
- Payment collection via Stripe
Help Scout
Help Scout, available at helpscout.com, is a customer support platform designed to feel familiar and human rather than bureaucratic, presenting a shared inbox that looks like standard email to both...
Why Use This?
- Shared inbox with email-like interface
- Docs knowledge base builder
- Beacon live chat and in-app messaging
beehiiv
beehiiv, available at beehiiv.com, is a newsletter publishing and monetization platform built by the team behind the Morning Brew newsletter. beehiiv is engineered specifically for newsletter...
Why Use This?
- Built-in newsletter ad network for monetization
- Paid subscription and tiered membership support
- Referral program for organic subscriber growth
PostHog
PostHog, available at posthog.com, is an open-source product analytics platform that combines product analytics, session recording, feature flags, A/B testing, and user surveys in one self-hostable...
Why Use This?
- Open-source with self-hosting option
- Product analytics with funnel and retention analysis
- Session recording and heatmaps
Fathom Analytics
Fathom Analytics, available at usefathom.com, is a privacy-first website analytics platform that provides a simple, fast, and GDPR-compliant alternative to Google Analytics. Fathom offers a clean...
Why Use This?
- Cookie-free, privacy-first analytics
- Clean single-screen dashboard
- EU isolation for European traffic data
Stripe
Stripe, available at stripe.com, is the world's leading payment infrastructure platform processing hundreds of billions of dollars annually for businesses ranging from startups to Fortune 500...
Why Use This?
- Payment processing in 135+ currencies
- Stripe Billing for subscription management
- Radar ML-powered fraud prevention
Rippling
Rippling, available at rippling.com, is a workforce management platform that unifies HR, IT, and Finance operations in a single system, enabling companies to manage the entire employee lifecycle from...
Why Use This?
- Unified HR, IT, and Finance platform
- Automatic app provisioning and deprovisioning
- Global payroll and EOR capabilities
monday.com
monday.com, available at monday.com, is a visual work operating system that enables teams to plan, track, and manage any type of work with customizable boards, timelines, and automation. Used by over...
Why Use This?
- Customizable boards with multiple view types
- 200+ app integrations and Zapier support
- No-code automation recipes
Airtable
Airtable, available at airtable.com, is a flexible no-code database and app-building platform that blends the simplicity of a spreadsheet with the power of a relational database. Teams use Airtable...
Why Use This?
- Relational database with multiple view types
- Airtable Interfaces for custom app building
- Automations for trigger-based workflows
Google Workspace
Google Workspace, available at workspace.google.com, is Google's cloud-based productivity and collaboration suite including Gmail, Docs, Drive, Sheets, Slides, Meet, Calendar, and more. Used by over...
Why Use This?
- Gmail with custom domain email
- Real-time collaboration in Docs, Sheets, Slides
- Google Drive with shared drives
Todoist
Todoist, developed by Doist and available at todoist.com, is a highly regarded personal and team task manager known for its clean interface, natural language input, and cross-platform reliability....
Why Use This?
- Natural language input for quick task creation
- Recurring tasks with flexible schedules
- Priority levels and custom filters
TickTick
TickTick, from Appest and available at ticktick.com, is a feature-rich task manager that combines to-do lists, a built-in calendar, habit tracker, and Pomodoro timer in one application. TickTick...
Why Use This?
- Built-in Pomodoro timer with focus statistics
- Habit tracker with streak tracking
- Natural language quick task creation
Whimsical
Whimsical, available at whimsical.com, is a fast and intuitive visual collaboration tool that combines flowcharts, wireframes, mind maps, sticky notes, and docs in one unified workspace. Whimsical is...
Why Use This?
- Flowcharts with smart auto-connect shapes
- Wireframing with pre-built UI components
- Mind mapping with keyboard shortcuts
Jotform
Jotform, available at jotform.com, is a powerful and versatile online form builder with over 10,000 templates covering applications, registrations, orders, surveys, appointments, and payments....
Why Use This?
- 10,000+ form templates for every use case
- Conditional logic and smart branching
- Payment collection via Stripe and PayPal
Paperform
Paperform, available at paperform.co, is a form builder that stands out for its document-style design freedom, allowing users to create beautiful, branded forms that look nothing like typical form...
Why Use This?
- Document-style freeform design editor
- E-commerce product listings within forms
- Appointment booking with calendar integration
Close CRM
Close CRM, available at close.com, is a sales-focused CRM built for inside sales teams and startups that prioritize call-heavy outreach. Close includes a built-in power dialer, predictive dialer,...
Why Use This?
- Built-in power and predictive dialer
- SMS and email sequences from one platform
- Automatic call recording and transcription
LiveChat
LiveChat, from LiveChat Software at livechat.com, is one of the most trusted and feature-complete live chat platforms for sales and customer support teams, used by over 37,000 companies. LiveChat...
Why Use This?
- Real-time visitor tracking and monitoring
- Canned responses for fast reply templates
- Chat supervision for QA and coaching
ActiveCampaign
ActiveCampaign, available at activecampaign.com, is a powerful customer experience automation platform combining email marketing, marketing automation, and CRM. ActiveCampaign's automation builder is...
Why Use This?
- Advanced visual automation builder
- Lead scoring and predictive sending
- CRM with deal and pipeline management
Flodesk
Flodesk, available at flodesk.com, is a visually stunning email marketing platform that charges a flat monthly rate regardless of list size, making it increasingly cost-effective as your audience...
Why Use This?
- Flat-rate pricing regardless of list size
- Most visually stunning email templates
- Workflow automation with trigger-based sequences
Ghost
Ghost, available at ghost.org and maintained by the non-profit Ghost Foundation, is an open-source publishing platform built for professional creators, journalists, and media companies who want full...
Why Use This?
- Open-source with self-hosting option
- Built-in membership and paid subscription system
- Newsletter sending to subscribers
Webflow
Webflow, available at webflow.com, is a visual web development platform that enables designers to build production-grade websites, CMS-powered sites, and e-commerce stores with a visual interface...
Why Use This?
- Visual designer generating clean HTML/CSS
- CMS for content-driven websites
- Advanced interactions and animations
Framer
Framer, available at framer.com, has evolved from a prototyping tool into a powerful AI-powered website builder that enables designers and founders to create stunning, fast websites with advanced...
Why Use This?
- AI website generation from text prompt
- Pixel-perfect visual design editor
- Built-in CMS for blog and content pages
Carrd
Carrd, available at carrd.co, is a minimalist one-page website builder that makes creating beautiful personal sites, landing pages, and link-in-bio pages incredibly fast. Carrd is beloved by...
Why Use This?
- 100+ responsive one-page templates
- Custom domain support
- Form handling with email notifications
Shopify
Shopify, available at shopify.com, is the world's leading e-commerce platform powering over 1.7 million businesses in 175 countries. Shopify enables merchants to sell online, in-store, and across...
Why Use This?
- Complete online storefront with 100+ themes
- Shopify Payments with no transaction fees
- 8,000+ app ecosystem for extensions
Toggl Track
Toggl Track, from Toggl at toggl.com/track, is one of the most popular time tracking apps globally, known for its extreme simplicity - tracking starts with a single click or keyboard shortcut. Toggl...
Why Use This?
- One-click time tracking across all devices
- Idle detection and reminder prompts
- Calendar integration for automatic entries
Clockify
Clockify, from CAKE.com and available at clockify.me, is a completely free time tracking and timesheet application supporting unlimited users, unlimited projects, and unlimited tracking with no...
Why Use This?
- Completely free for unlimited users and projects
- Kiosk mode for shared device check-ins
- Calendar view with drag-to-extend entries
Docusaurus
Docusaurus, developed by Meta and available at docusaurus.io, is a free open-source documentation website generator built on React that powers the documentation sites of hundreds of major open-source...
Why Use This?
- Markdown and MDX document authoring
- Built-in documentation versioning
- Algolia DocSearch integration for full-text search
Slack
Slack, now owned by Salesforce and available at slack.com, is the leading team messaging and collaboration platform used by millions of companies globally. Slack organizes team communication into...
Why Use This?
- Channel-based team messaging organization
- 2,400+ app and service integrations
- Huddles for quick audio and video calls
Asana
Asana, available at asana.com and co-founded by Facebook co-founder Dustin Moskovitz, is a leading project and work management platform used by teams at organizations ranging from startups to Fortune...
Why Use This?
- Task dependencies and milestone tracking
- Portfolio and workload management views
- AI-powered project status generation
ClickUp
ClickUp, available at clickup.com, is an all-in-one productivity platform that aims to replace every other work app with a single tool covering tasks, docs, whiteboards, chat, goals, time tracking,...
Why Use This?
- 15+ view types: Gantt, kanban, timeline, mind map
- Custom fields and custom statuses
- Built-in docs, whiteboards, and chat
Zoom
Zoom, from Zoom Video Communications at zoom.us, became the world's most recognized video conferencing platform, especially following its explosive growth during the global shift to remote work. Zoom...
Why Use This?
- HD video meetings with up to 1,000 participants
- AI Companion for meeting summaries and transcription
- Zoom Webinars and Events platform
Cal.com
Cal.com, available at cal.com, is an open-source scheduling platform and Calendly alternative offering full control over scheduling workflows. Cal.com supports unlimited event types, multiple...
Why Use This?
- Open-source with self-hosting option
- Unlimited event types and scheduling links
- Routing forms for meeting qualification
Lucidchart
Lucidchart, from Lucid Software at lucidchart.com, is a powerful web-based diagramming and visual communication platform used by millions of teams to create flowcharts, org charts, network diagrams,...
Why Use This?
- Smart shapes with conditional formatting
- Data linking to live database and spreadsheet sources
- Real-time multiplayer collaboration
Pitch
Pitch, from Pitch Software at pitch.com, is a modern collaborative presentation platform designed to make creating stunning decks faster and more enjoyable than PowerPoint or Google Slides. Pitch's...
Why Use This?
- Modern presentation templates with smart layouts
- Real-time collaborative editing
- Brand asset library and style management
Visme
Visme, available at visme.co, is an all-in-one visual content creation platform for business professionals who need to create presentations, infographics, reports, social media graphics, and...
Why Use This?
- AI presentation and document generator
- Data visualization with 40+ chart types
- Interactive content with clickable hotspots
Typeform
Typeform, available at typeform.com, is a form and survey creation platform known for its conversational one-question-at-a-time format that dramatically increases completion rates over traditional...
Why Use This?
- Conversational one-question-at-a-time format
- Logic jumps for personalized form paths
- Rich question types including file upload and payment
Cognito Forms
Cognito Forms, available at cognitoforms.com, is a powerful online form builder specializing in complex calculation forms, multi-step approvals, and document generation. Cognito Forms supports...
Why Use This?
- Spreadsheet-style calculation fields
- Repeating sections for dynamic data entry
- Automated PDF document generation
HubSpot
HubSpot, available at hubspot.com, is the leading inbound marketing and CRM platform used by over 190,000 businesses globally. HubSpot's unified platform spans marketing automation, sales CRM,...
Why Use This?
- Free CRM with unlimited contacts
- Email marketing with drag-and-drop builder
- Landing page and form builder
Pipedrive
Pipedrive, available at pipedrive.com, is a sales-focused CRM built specifically for salespeople who want a visual pipeline that prioritizes action over admin work. Pipedrive's activity-based selling...
Why Use This?
- Visual sales pipeline with drag-and-drop deals
- AI Sales Assistant with real-time coaching
- Email tracking and smart email templates
Copper CRM
Copper CRM, available at copper.com, is a CRM built natively for Google Workspace users, automatically logging emails, calls, and meetings from Gmail and Calendar without manual data entry. Copper's...
Why Use This?
- Native Gmail sidebar integration
- Automatic email and meeting logging
- Chrome extension for web research
Crisp
Crisp, available at crisp.chat, is a business messaging platform that consolidates live chat, email, social messaging, and team inbox into one affordable platform for startups and SMBs. Crisp's...
Why Use This?
- Shared inbox for chat, email, and social channels
- No-code chatbot builder
- Co-browsing for visual support
tawk.to
tawk.to, available at tawk.to, is a completely free live chat application used by over 5 million websites globally. tawk.to is genuinely free forever with no per-agent fees or message limits,...
Why Use This?
- Completely free with unlimited agents
- Visitor monitoring and tracking
- Chat widget customization
ConvertKit
ConvertKit, available at convertkit.com, is an email marketing and creator economy platform built specifically for bloggers, podcasters, YouTubers, and online course creators. ConvertKit's...
Why Use This?
- Tag and segment-based subscriber organization
- Visual automation sequence builder
- Landing page and sign-up form builder
Brevo
Brevo (formerly Sendinblue), available at brevo.com, is an all-in-one marketing platform covering email, SMS, WhatsApp, push notifications, live chat, landing pages, and CRM. Brevo's pricing by email...
Why Use This?
- Email and SMS combined marketing platform
- Pricing by email sent, not contacts stored
- Marketing automation workflow builder
Substack
Substack, available at substack.com, is the leading platform for independent newsletter and podcast creators to publish to subscribers and charge for paid access. Substack charges no monthly platform...
Why Use This?
- Free to publish, 10% revenue share on paid subs
- Built-in podcast hosting and distribution
- Substack Notes for short-form content
Mixpanel
Mixpanel, available at mixpanel.com, is a leading product analytics platform that helps SaaS companies and mobile apps understand user behavior, measure feature adoption, and optimize conversion...
Why Use This?
- Event-based product and user behavior tracking
- Funnel and conversion analysis reports
- Retention cohort analysis
Amplitude
Amplitude, available at amplitude.com, is a digital analytics platform that helps product and growth teams understand the complete user journey from acquisition through activation, retention, and...
Why Use This?
- Behavioral cohorting for user segmentation
- Pathfinder for user journey visualization
- Predict AI for churn and conversion forecasting
FullStory
FullStory, available at fullstory.com, is a Digital Experience Intelligence platform that records and analyzes every user session to help product, UX, and customer success teams understand and...
Why Use This?
- Complete session recording and replay
- Rage click and frustration signal detection
- DX Data behavioral querying
Hotjar
Hotjar, available at hotjar.com, is a behavior analytics and user feedback platform that helps product teams and marketers understand how users interact with their websites through heatmaps, scroll...
Why Use This?
- Click, move, and scroll heatmaps
- Session recording with filter and search
- On-site feedback widgets and surveys
Google Analytics
Google Analytics, available at analytics.google.com, is the world's most widely deployed web analytics platform, tracking billions of sessions daily across millions of websites. Google Analytics 4 is...
Why Use This?
- Event-based tracking across web and app
- AI-powered insights and anomaly detection
- Predictive metrics for purchase and churn probability
Simple Analytics
Simple Analytics, available at simpleanalytics.com, is a privacy-friendly website analytics tool that collects no personal data, uses no cookies, and is fully GDPR compliant. Simple Analytics...
Why Use This?
- Completely privacy-first, no cookies or personal data
- AI chat interface for data questions
- Lightweight script for fast page loads
Lemon Squeezy
Lemon Squeezy, available at lemonsqueezy.com, is a Merchant of Record platform for indie developers and creators selling software, SaaS subscriptions, and digital downloads globally. Like Paddle,...
Why Use This?
- Merchant of Record for global VAT compliance
- Software license key generation and management
- Affiliate and referral program system
Timely
Timely, from Memory AS and available at timelyapp.com, is an AI-powered time tracking application that automatically creates a complete draft timesheet by tracking all computer activity in a private...
Why Use This?
- AI-powered automatic activity capture
- Private Memory AI for complete work history
- Drag-to-assign time to projects
FreshBooks
FreshBooks, available at freshbooks.com, is an accounting and invoicing platform built specifically for self-employed professionals, freelancers, and small service businesses. FreshBooks prioritizes...
Why Use This?
- Professional invoice creation with auto-reminders
- Expense tracking with receipt scanning
- Time tracking integrated with invoicing
Gusto
Gusto, available at gusto.com, is a people platform combining payroll, employee benefits, HR tools, and hiring in one modern, easy-to-use platform for small and medium businesses. Gusto's automated...
Why Use This?
- Automated payroll with tax filing in all 50 states
- Employee benefits: health, dental, vision, 401(k)
- Time tracking and PTO management
Deel
Deel, available at deel.com, is a global HR and payroll platform that enables companies to hire, pay, and manage full-time employees and contractors in 150+ countries with full legal compliance. Deel...
Why Use This?
- Employer of Record in 150+ countries
- Global contractor management and payments
- Local-compliant employment contracts
Remote
Remote, available at remote.com, is a global employment platform that enables companies to hire full-time employees and contractors anywhere in the world without setting up local entities. Remote...
Why Use This?
- Employer of Record in 75+ owned entities
- Compliant contractor management
- Free HRIS for up to any number of employees
Justworks
Justworks, available at justworks.com, is a Professional Employer Organization (PEO) and payroll platform that gives small businesses access to large-company benefits like Fortune 500-level health...
Why Use This?
- PEO model for enterprise-level benefits
- Fortune 500-level health insurance access
- Automated payroll and tax compliance
Shortcut
Shortcut (formerly Clubhouse), available at shortcut.com, is a project management platform for software development teams that intentionally sits between the simplicity of Trello and the complexity...
Why Use This?
- Stories, Epics, and Milestones structure
- Iteration planning with velocity tracking
- Customizable workflow states per team
GitBook
GitBook, available at gitbook.com, is a documentation platform popular with developer tools companies, API providers, and technical teams who need beautiful, structured documentation sites connected...
Why Use This?
- Git sync for code-documentation alignment
- GitBook Lens AI for intelligent search
- Visitor authentication for private documentation
Trello
Trello, owned by Atlassian and available at trello.com, is the most widely used kanban-style project management tool globally, known for its intuitive drag-and-drop card and board interface. Trello's...
Why Use This?
- Intuitive drag-and-drop kanban boards
- Butler no-code automation rules
- Power-Ups ecosystem with 200+ integrations
Microsoft Teams
Microsoft Teams, available at microsoft.com and part of the Microsoft 365 suite, is the leading enterprise collaboration platform combining chat, video meetings, calling, file storage, and app...
Why Use This?
- Integrated with Microsoft 365 apps ecosystem
- Copilot AI for meeting transcription and summaries
- Channel-based team organization
Dropbox
Dropbox, available at dropbox.com, is one of the pioneering cloud storage and file synchronization services that transformed how teams store and share files. Dropbox Business offers shared team...
Why Use This?
- Cloud storage with automatic sync across devices
- Shared team folders with permission controls
- Version history and file recovery
Any.do
Any.do, available at any.do, is a clean and intuitive task management and daily planner app used by millions of people to organize their personal and work to-do lists. Any.do features a beautiful...
Why Use This?
- Daily planner view for prioritized scheduling
- AI assistant for task suggestions and rescheduling
- Voice task entry via Siri and Google Assistant
SavvyCal
SavvyCal, available at savvycal.com, is a scheduling platform designed to provide a better experience for both the host and the invitee compared to traditional scheduling tools. SavvyCal's overlay...
Why Use This?
- Calendar overlay for intuitive slot selection
- Ranked availability for priority time blocks
- Embed in Notion and personal websites
Screencastify
Screencastify, available at screencastify.com, is a Chrome extension-based screen recording tool particularly popular in education, used by millions of teachers and students for creating...
Why Use This?
- Screen, tab, and webcam recording via Chrome
- Automatic Google Drive saving
- Built-in trim and cut video editor
Vidyard
Vidyard, available at vidyard.com, is a video platform built specifically for B2B sales and marketing professionals to create, share, and track personalized video messages and marketing content....
Why Use This?
- Screen and camera recording for sales outreach
- Viewer-level video analytics and watch time
- HubSpot and Salesforce integration
VEED.IO
VEED.IO, available at veed.io, is an online video editor and screen recorder popular with marketing teams, educators, and content creators who need professional video results from a browser without...
Why Use This?
- Browser-based video editor with captions
- AI avatar and text-to-video generation
- Automatic subtitle generation with translation
Google Forms
Google Forms, available at forms.google.com as part of Google Workspace, is a completely free online survey and form creation tool that integrates seamlessly with Google Sheets, Drive, and Gmail....
Why Use This?
- Free with any Google account
- Automatic response collection to Google Sheets
- Multiple question types including grid and scale
SurveyMonkey
SurveyMonkey, from Momentive and available at surveymonkey.com, is one of the most trusted and widely used online survey platforms globally, serving over 20 million users from individual researchers...
Why Use This?
- Expert question bank and survey templates
- A/B testing for survey questions and versions
- Paid audience panel for market research
Salesforce
Salesforce, available at salesforce.com, is the world's leading CRM platform, powering the sales, service, and marketing operations of over 150,000 organizations from SMBs to the Fortune 500....
Why Use This?
- AI-powered Einstein lead scoring and forecasting
- 6,000+ AppExchange marketplace integrations
- Flow automation for complex business processes
Freshsales
Freshsales, from Freshworks at freshworks.com/freshsales-crm, is an AI-powered sales CRM that helps growing teams close deals faster with Freddy AI lead scoring, deal predictions, and conversation...
Why Use This?
- Freddy AI lead scoring and deal predictions
- Built-in phone, email, and chat
- Contact and account intelligence enrichment
Capsule CRM
Capsule CRM, available at capsulecrm.com, is a clean and simple CRM designed for small businesses that want a no-nonsense system for managing contacts, pipelines, and tasks without overwhelming...
Why Use This?
- Simple contact and pipeline management
- Tags and filtering for contact segmentation
- Mobile app for iOS and Android
Freshdesk
Freshdesk, from Freshworks and available at freshworks.com/freshdesk, is a customer support platform that helps teams manage, prioritize, and resolve customer tickets across email, phone, chat, and...
Why Use This?
- Omnichannel ticket management
- Freddy AI for ticket categorization and auto-response
- Self-service portal and knowledge base
Intercom
Intercom, available at intercom.com, is an AI-first customer service platform combining live chat, automated bots, help center, and outbound messaging in one unified platform. Intercom's Fin AI Agent...
Why Use This?
- Fin AI Agent for autonomous support resolution
- Product tours and in-app messaging
- Behavioral targeting for personalized messages
Mailchimp
Mailchimp, now part of Intuit and available at mailchimp.com, is the world's most popular email marketing platform, used by over 13 million businesses. Mailchimp's drag-and-drop email builder,...
Why Use This?
- Drag-and-drop email campaign builder
- Audience segmentation and behavioral targeting
- Multi-step automation journey builder
Drip
Drip, available at drip.com, is an e-commerce email marketing automation platform built for online stores that want to leverage customer purchase data for highly personalized email campaigns. Drip's...
Why Use This?
- E-commerce revenue attribution per email
- Cart abandonment and win-back automations
- Product recommendation based on purchase history
Squarespace
Squarespace, available at squarespace.com, is a premium website building platform renowned for its exceptional design templates and all-in-one website, e-commerce, and marketing capabilities....
Why Use This?
- Award-winning professionally designed templates
- Built-in e-commerce with inventory management
- Email campaigns and automations
Heap
Heap, available at heap.io and now part of Contentsquare, is a product analytics platform that automatically captures every user interaction - clicks, taps, form submissions, and page views - without...
Why Use This?
- Automatic capture of all user interactions
- Retroactive analysis of historical events
- AI-powered insight surfacing
Mouseflow
Mouseflow, available at mouseflow.com, is a session replay and website analytics platform offering heatmaps, user recordings, funnel analysis, form analytics, and feedback campaigns. Mouseflow's form...
Why Use This?
- Full session replay with friction scoring
- Click, scroll, move, and attention heatmaps
- Form analytics with field-level insights
WooCommerce
WooCommerce, maintained by Automattic and available at woocommerce.com, is the world's most popular open-source e-commerce plugin, powering over 26% of all online stores. WooCommerce extends...
Why Use This?
- Completely free core plugin for WordPress
- Extensive extension marketplace
- Supports physical, digital, and variable products
Harvest
Harvest, available at getharvest.com, is a time tracking and invoicing platform built for freelancers and service businesses that need to track billable hours, expenses, and generate professional...
Why Use This?
- One-click time tracking from any platform
- Expense tracking with receipt photos
- Invoice generation and online payment
Xero
Xero, available at xero.com, is a cloud accounting platform used by over 3.5 million subscribers worldwide as the preferred QuickBooks alternative, particularly popular in the UK, Australia, and New...
Why Use This?
- Unlimited users on all pricing plans
- Automated bank feed reconciliation
- Invoice tracking with payment reminders
Wave
Wave, from Wave Financial at waveapps.com, is a completely free accounting software for small businesses, freelancers, and consultants who need professional-grade invoicing, expense tracking, and...
Why Use This?
- Completely free core accounting software
- Bank connection and automatic import
- Professional invoicing and payment collection
BambooHR
BambooHR, available at bamboohr.com, is a leading HR software platform for small and mid-sized businesses covering employee records, onboarding, performance management, time tracking, and hiring....
Why Use This?
- Centralized employee record management
- Applicant tracking system for recruiting
- Employee onboarding with e-signature
Height
Height, available at height.app, is an AI-native project management tool that uses AI to automate standup summaries, generate task breakdowns, and answer questions about project status. Height...
Why Use This?
- AI assistant for project status and summaries
- Real-time chat integrated with tasks
- AI-powered task breakdown generation
Teamwork
Teamwork, available at teamwork.com, is a project management platform built specifically for agencies and professional services companies managing client work at scale. Teamwork features client...
Why Use This?
- Client billing and retainer management
- Project budgets and profitability tracking
- Time tracking integrated with billing
Smartsheet
Smartsheet, available at smartsheet.com, is an enterprise work management platform built on a familiar spreadsheet interface that business users can adopt without training. Smartsheet powers project...
Why Use This?
- Spreadsheet-style interface familiar to all users
- Grid, Gantt, card, and calendar views
- Automated workflow triggers and approval requests
ReadMe
ReadMe, available at readme.com, is a developer experience platform that enables companies to create interactive API documentation, guides, and developer hubs that turn technical integrators into...
Why Use This?
- OpenAPI spec auto-import for API reference
- Interactive Try It playground in documentation
- Personalized docs with dynamic variables
Box
Box, available at box.com, is an enterprise-grade cloud content management platform built with security, compliance, and governance as foundational principles. Box is used by healthcare, financial...
Why Use This?
- FedRAMP and HIPAA compliant cloud storage
- Box AI for content intelligence and summarization
- Box Sign native e-signature capability
Doodle
Doodle, available at doodle.com, is the original group scheduling poll tool that simplifies finding a common meeting time across multiple participants by letting everyone mark their availability....
Why Use This?
- No-login group availability polls
- 1:1 Booking Pages for direct scheduling
- Google and Outlook calendar integration
When2Meet
When2Meet, available at when2meet.com, is a completely free, no-account-required group scheduling tool that makes it easy to find overlapping availability across any group of people. Users simply...
Why Use This?
- No account or login required
- Color-coded availability heat map
- Shareable link for group polling
Piktochart
Piktochart, available at piktochart.com, is an online infographic and visual communication tool that enables marketers, educators, and business professionals to turn data and information into...
Why Use This?
- Hundreds of infographic and report templates
- Chart and data visualization tools
- Drag-and-drop editor with icon library
Infogram
Infogram, available at infogram.com, is a data visualization and infographic platform used by journalists, analysts, and marketers to create interactive charts, maps, dashboards, and reports....
Why Use This?
- 35+ interactive chart and map types
- Live data connections to Google Sheets and APIs
- Animated charts and data story transitions
Zoho CRM
Zoho CRM, available at zoho.com/crm, is one of the most feature-rich and affordable CRM solutions on the market, used by over 250,000 businesses across 180 countries. Zoho CRM provides lead...
Why Use This?
- Zia AI for sales predictions and anomaly alerts
- Multi-channel: email, phone, social, live chat
- Blueprint for sales process automation
Nutshell
Nutshell, available at nutshell.com, is an all-in-one CRM and email marketing platform built for B2B sales teams that want simplicity without sacrificing capability. Nutshell features multiple...
Why Use This?
- Multiple pipeline views: list, board, chart, map
- Automated lead routing and assignment
- Email sequence automation
Zendesk
Zendesk, available at zendesk.com, is the leading customer service and support platform used by over 100,000 companies to manage customer inquiries across email, chat, phone, social media, and...
Why Use This?
- Omnichannel ticketing across email, chat, phone, social
- AI-powered bots for instant deflection
- Knowledge base and community forums
Olark
Olark, available at olark.com, is a straightforward live chat solution used by thousands of businesses to increase conversions and provide real-time support directly on their websites. Olark features...
Why Use This?
- Automated chat triggers based on visitor behavior
- Real-time visitor monitoring dashboard
- Pre-chat and offline survey forms
WordPress.com
WordPress.com, from Automattic at wordpress.com, is the hosted version of the world's most popular website platform, powering over 43% of all websites on the internet. WordPress.com provides managed...
Why Use This?
- Access to thousands of themes and plugins
- Built-in SEO tools and sitemap generation
- Jetpack security and performance tools
Wix
Wix, available at wix.com, is one of the most popular website builders in the world with over 250 million users, known for its complete freedom of drag-and-drop design that lets anyone create any...
Why Use This?
- Drag-and-drop design with complete layout freedom
- Wix ADI for AI-powered site creation
- Wix App Market with 300+ applications
Crazy Egg
Crazy Egg, available at crazyegg.com, is a website optimization platform combining heatmaps, scroll maps, A/B testing, and session recordings to help businesses increase conversions. Co-founded by...
Why Use This?
- Snapshot heatmaps for any page
- Confetti map showing individual clicks by segment
- No-code A/B and multivariate testing
Paddle
Paddle, available at paddle.com, is a revenue delivery platform that acts as a Merchant of Record for SaaS companies, handling global payment processing, tax compliance, subscription management, and...
Why Use This?
- Merchant of Record for global tax compliance
- Subscription and billing management
- Built-in dunning and churn reduction
Gumroad
Gumroad, available at gumroad.com, is a digital product selling platform popular with creators, designers, and indie developers selling ebooks, courses, templates, music, plugins, and software....
Why Use This?
- No monthly fee, percentage of sales only
- Digital product and membership sales
- Built-in Discover marketplace for buyer discovery
BigCommerce
BigCommerce, available at bigcommerce.com, is an enterprise-grade open SaaS e-commerce platform used by mid-market and enterprise brands including Toyota, Ben and Jerry's, and Skullcandy. BigCommerce...
Why Use This?
- No additional transaction fees on any plan
- Native B2B buyer groups and price lists
- Headless commerce API for custom frontends
RescueTime
RescueTime, available at rescuetime.com, is an automatic time tracking and productivity analytics tool that runs silently in the background, logging every website and application used throughout the...
Why Use This?
- Automatic background time tracking
- Productivity score and daily reports
- Focus Session with website blocking
QuickBooks
QuickBooks, from Intuit at quickbooks.intuit.com, is the most widely used accounting software for small and mid-sized businesses in the United States, managing everything from invoicing and expense...
Why Use This?
- Bank feed synchronization and auto-reconciliation
- Invoice creation and payment collection
- Expense tracking with receipt capture
Oyster HR
Oyster HR, available at oysterhr.com, is a global employment platform enabling companies to hire, pay, and manage talent in 180+ countries with full employment compliance. Oyster's WorkQuotient tool...
Why Use This?
- Employer of Record in 180+ countries
- WorkQuotient global cost estimation tool
- Benefits benchmarking by country
Jira
Jira, from Atlassian at atlassian.com, is the industry-standard project and issue tracking platform for software development teams, used by over 65,000 companies worldwide. Jira supports Scrum and...
Why Use This?
- Scrum and Kanban board configurations
- Advanced Roadmaps for dependency planning
- Automation rules for workflow automation
Basecamp
Basecamp, from 37signals at basecamp.com, is an all-in-one project management and team communication tool that combines to-do lists, message boards, schedules, file sharing, and chat in one organized...
Why Use This?
- All-in-one: todos, docs, chat, schedule, files
- Flat pricing regardless of user count
- Hill Charts for project progress visualization
Wrike
Wrike, available at wrike.com and now part of Citrix/Cloud Software Group, is a versatile enterprise project management platform supporting marketing, creative, product, and PMO teams with different...
Why Use This?
- Dynamic Request Forms for work intake routing
- Proof tool for creative asset review and approval
- Interactive Gantt charts with dependencies
Confluence
Confluence, from Atlassian at atlassian.com, is the leading team wiki and knowledge management platform used by over 75,000 organizations to create, organize, and share team knowledge. Confluence...
Why Use This?
- Team wiki with hierarchical page organization
- Deep Jira integration for project context
- AI-powered page creation and summarization
Evernote
Evernote, available at evernote.com, is a veteran note-taking and personal organization application used by millions of professionals, students, and creators to capture ideas, research, meeting...
Why Use This?
- Powerful search inside images and PDFs
- Web Clipper browser extension
- Notebooks and tags organization system
Prezi
Prezi, available at prezi.com, is a distinctive presentation software known for its dynamic zooming canvas that creates non-linear, visually engaging presentations unlike traditional slide-based...
Why Use This?
- Zooming canvas for non-linear presentations
- Prezi Video for in-call presentation overlay
- AI Design Assistant for quick creation
Insightly
Insightly, available at insightly.com, is a CRM platform that uniquely combines contact and pipeline management with project management capabilities, enabling teams to seamlessly hand off won deals...
Why Use This?
- CRM with integrated project management
- Relationship record linking across objects
- Workflow automation for both sales and delivery
GetResponse
GetResponse, available at getresponse.com, is a comprehensive online marketing platform covering email marketing, marketing automation, landing pages, webinars, paid ads, and e-commerce tools....
Why Use This?
- Built-in webinar hosting platform
- Conversion Funnel builder for automated funnels
- Marketing automation visual workflow
AWeber
AWeber, available at aweber.com, is one of the original email marketing platforms, trusted by over 120,000 small businesses and content creators since 1998. AWeber pioneered autoresponder email...
Why Use This?
- 700+ email templates with drag-and-drop editor
- Autoresponder and automation sequences
- Landing page and sign-up form builder
Super.so
Super.so, available at super.so, is a service that transforms Notion pages into fast, SEO-optimized websites with custom domains, without leaving the Notion editing environment. Super.so adds custom...
Why Use This?
- Notion-to-website publishing with custom domain
- Custom CSS and JavaScript injection
- Google Fonts and typography customization
Campaign Monitor
Campaign Monitor, available at campaignmonitor.com, is an email marketing platform known for its visually beautiful email templates, intuitive drag-and-drop builder, and powerful segmentation...
Why Use This?
- Beautiful drag-and-drop email builder
- Customer Journey multi-step automation builder
- Advanced segmentation and personalization
Umso
Umso, available at umso.com, is a website builder designed specifically for tech startups and SaaS companies that need to launch professional marketing sites quickly. Umso provides startup-focused...
Why Use This?
- Startup and SaaS-focused templates
- Section library with conversion-optimized blocks
- Visual editor with custom code support
Constant Contact
Constant Contact, available at constantcontact.com, is one of the longest-running and most trusted email marketing platforms, particularly popular among small businesses, nonprofits, and event...
Why Use This?
- Email campaign builder with 100+ templates
- Event registration management
- Social media post scheduling
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Building a Productivity Stack That Works
Most businesses use 5-10 software tools every day. The trick is picking tools that work well together and do not waste your team's time. Here is how to think about your productivity stack.
The Core Tools Every Business Needs
- Project Management - Asana, ClickUp, Monday.com, and Linear help teams track tasks, deadlines, and who is doing what. Pick one and stick with it.
- Communication - Slack and Microsoft Teams are the standard. Loom is great for async video messages that replace unnecessary meetings.
- CRM - HubSpot (free tier), Salesforce, and Pipedrive track your leads, deals, and customer relationships. Even solo businesses benefit from a simple CRM.
- Email Marketing - Mailchimp, ConvertKit, and Brevo (formerly Sendinblue) let you send newsletters, automated sequences, and promotional emails at scale.
- Document Collaboration - Notion, Google Workspace, and Coda combine docs, spreadsheets, and wikis in one place.
- Automation - Zapier and Make connect your tools so that data flows automatically between them. For example, new form submissions can auto-create tasks in your project manager.
Free Tools vs. Paid Tools
Many business tools have free tiers that are genuinely useful - not just limited demos. HubSpot CRM, Notion, Trello, and Slack all offer free plans that small teams can use for months or years without paying. Start free, and only upgrade when you hit a specific limit that slows you down.
Browse all 133 business productivity tools above. Use the free tier filter to find tools you can try today without a credit card.